External Job Advert – March 2025

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ISSB Building_Nganwa which houses the Faculty of Education Arts and Media Studies
March 2, 2025March 27, 2025
Jobs

Bishop Stuart University (Chartered by the Government of Uganda), a growing Ankole Diocese Church of Uganda founded institution located in Kakoba, Mbarara, invites competent applicants to fill the following positions. Applicants must be of strong faith, integrity and committed Christians.

ADMINISTRATIVE POSITIONS

  1. University Secretary (1)
  2. University Finance Officer (1)
  3. Estates Manager (1)
  4. Senior Assistant Registrar (1)
  5. Clinical Instructor (1)
  6. Procurement Officer (1)
  7. Accountants (2)

Post: University Secretary

Qualifications and experience

  1. A Master’s Degree in either Education Administration or Planning, Public Administration & Management, Development studies OR any other relevant Master’s Degree with PGD in either HRM, Public Administration& Management, Education Planning & Management or any other relevant PGD from a recognized institution.
  2. A relevant bachelor’s degree from a recognized institution of Higher Learning.
  3. At least eight years working experience, four of which must be at senior management level in a reputable institution.
  4. Prior experience in Administration and Human Resource Management.
  5. The applicant must be industrious and self-driven, team player, ready to work for long hours and highly computer literate.
  6. Have a Good track record of impeccable integrity.
  7. Possess Excellent interpersonal relationship and communication skills and a good track record of successful supervisory experience in a people-oriented environment.

Key duties and responsibilities:

  1. Heading the entire Administration of the University
  2. Coordinating, planning and budgeting
  3. Ensuring maintenance of the University facilities and equipment.
  4. Responsible for Human Resource issues and ensuring implementation of the University Human Resource Manual.
  5. Acting as Secretary to the University Council and its Committees and also responsible for effecting/ implementing resolutions of the Council and its Committees.
  6. Perform any other duties that may be assigned to you by your immediate supervisor.

Post: University Finance Officer

Qualifications and experience

  1. Master’s degree in Accounting, Business, Finance, or any other relevant field. A PhD qualification is an added advantage.
  2. Bachelor’s degree in Business Administration, Commerce, Science- Finance or any other relevant degree (Accounting Option) from a recognized Institution.
  3. Must be a Certified Public Accountant with full CPA/ACCA and member of a recognized accounting body.
  4. Computer knowledge and skills in Microsoft Word, Excel, PowerPoint and internet is mandatory.
  5. Working experience of at least eight (8) years in financial management from a reputable organization.
  6. Fluency in English and ability to communicate both orally and in writing.
  7. Able and willing to work under pressure to improve the overall performance of the projects

Key duties and responsibilities

  1. Overseeing, reviewing, and adhering to the University budgets approved by the University Council.
  2. Ensuring the university-wide budgetary planning, documenting and maintaining complete and accurate supporting documents for all financial transactions.
  3. Ensuring that all the University’s financial practices are in line with statutory regulations and legislation.
  4. Developing and maintaining timely and accurate financial statements and reports that are appropriate for users and in accordance with Generally Accepted Accounting Principles (GAAP).
  5. Preparing all supporting information for the Annual Audit and liaising with the internal audit committee and external auditors as necessary.
  6. Monitoring the cash flow and preparing cash flow projection forecasts in accordance with policy.
  7. Appraising and supervising financial office staff in the facilitation of day-to-day operations, including tracking financial data, invoicing, bookkeeping, payroll management, bank reconciliation, etc.
  8. Monitoring risk management policies/ procedures while seeking out methods and practices to minimize financial risk.
  9. Updating and implementing financial policies /procedures and maintaining a policy manual for the finance department.
  10. Work with the Human Resource Office to secure candidates with the right skills and competencies who will be an asset to the finance department.
  11. Ensuring the development of financial policies, regulations and guidelines.
  12. Participating in the development of resource mobilization strategies.
  13. Participating in the management of financial grants and donations to the University.
  14. Maintaining a sound financial accounting system, record keeping and internal controls for the university.
  15. Advising the University Management on sound financial policies, rules and procedures.
  16. Managing the reconciliation of books of accounts and the production and presentation of the university financial accounts and bank statements to the relevant authorities.
  17. Providing technical financial support to all the university projects.
  18. Perform any other duties that may be assigned to you by your immediate supervisor.

Post: Estates Manager

Qualifications and experience

  1. Possession of a Master’s degree in Civil Engineering or Architecture or its equivalent from a recognized University.
  2. The Estates Manager should hold an Honors Bachelor’s degree in Civil Engineering or Architecture or its equivalent from a recognized institution.
  3. The applicant should be a registered Engineer with the Engineers Registration Board of Uganda or the Architects Registration Board and a member of the Uganda Institute of Professional Engineers.
  4. The candidate should have a minimum of six (6) years’ experience in building construction and maintenance of physical infrastructure.
  5. Fluency in English and ability to communicate both orally and in writing.
  6. Able and willing to work under pressure to improve the overall performance of the projects at BSU.

Key duties and responsibilities:

  1. Provide strategic leadership and ensure efficient and effective management of the Estates department.
  2. Develop and formulate strategic technical specifications, plans and budgets for the buildings, plants and equipment of the University.
  3. Develop technical specifications and performance standards to facilitate procurement of furniture, parts, machinery and equipment as well as construction, rehabilitations, repair and maintenance of buildings.
  4. Prepare and specify quantities and costs of materials and labour required for projects according to design specifications for particular constructions on any of the sites for BSU.
  5. Coordinate the implementation of technical projects, including construction, rehabilitation, repair and maintenance of physical infrastructure in order to ensure conformity to procedures and policies for BSU.
  6. Coordinate the preparation of planned, preventive and curative maintenance programmes and schedules.
  7. Plan and coordinate meetings with consultants, contractors, inspectors, engineers and other University personnel to ensure compliance with design specifications and maintenance of required standards.
  8. Investigate, safeguard and inspect BSU premises and offices to ensure that adequate protection measures exist for the assets, property and equipment.
  9. Monitor and evaluate staff performance in estates department against set targets and objectives and also recommend appropriate action.
  10. Participate in multi-disciplinary teams to develop, implement and evaluate strategic management plans in order to improve performance standards of the Estates department and BSU at large.
  11. Perform any other duties assigned to you by your immediate supervisor.

Post: Senior Assistant Registrar

Qualifications and experience

  1. Master’s degree in Public Administration, Business Administration and any other relevant Masters.
  2. Bachelor’s degree in public administration, business administration, education and any other relevant degree. Administrative experience of at least 3 years in a reputable institution.
  3. Proficiency in Software Applications.

Key Duties and Responsibilities

  1. Design and distribute application forms with the approval of the Academic Registrar
  2. Design adverts for advertising academic programs and functions
  3. Arrange for the purchase of UNEB A level Results books
  4. Receiving applications forms
  5. Prepare applicants to be presented to the admissions committee.
  6. Issue admission letters to the admitted students.
  7. Register admitted students and maintain their register
  8. Be in charge of statistics for returns to NCHE and Ministry of Education and Supports as and when required
  9. Make monthly reports to the Academic Registrar
  10. Verification of results of applicants against UNEB ‘O’ and ‘A’ level results
  11. Weighing and computation of Admission points
  12. Preparation and issuing of admission letters to successful applicants
  13. Maintain students’ records and supply statistics to the relevant users
  14. Work as Secretary to the admissions committee
  15. Responsible for organisation and coordination of all official academic ceremonies of the University.
  16. Secretary to the graduation committee and ensure that the graduation booklet is well prepared in advance in consultation with the Heads of Departments.
  17. Perform any other duties assigned to you by your immediate supervisor.

Post: Clinical Instructor (Advanced nursing skills)

Qualifications and experience

  1. Should have a bachelor’s degree in Nursing or midwifery from a recognized /accredited institution
  2. Experience in clinical practice
  3. A good record of community and academic engagement
  4. Registered with the Uganda Nurses and Midwives council with an up to date practicing license
  5. Below 40 years by the time of application

Key Duties and Responsibilities

  1. Organize and carry out teaching in the skills laboratory, including simulation sessions
  2. Prepare and conduct OSPE/OSCE exams in the skills laboratory
  3. Supervise and carry out clinical teaching on the ward
  4. Participate in seminars and continuous professional development
  5. Attend to students’ inquiries and academic issues
  6. Participate in community engagements and any other duties as assigned by your immediate supervisor

Post: Procurement Officer

Qualifications and experience

  1. Master’s Degree in Procurement / MBA Procurement
  2. Bachelor’s Degree (Procurement or Logistics management, Supply and Chain Management)
  3. Must have done a full professional course (CIPS)
  4. 5 years or more working experience in a similar position in a reputable organization.
  5. Must be conversant with procurement systems, procedures and regulations
  6. Computer Literacy and excellent documentation skills are a must.
  7. Highly developed interpersonal and communication skills, including influencing and negotiation.
  8. Excellent time management and planning
  9. Must be a person of strong faith and integrity and a committed Christian.
  10. Able to work with minimum supervision, mature and a good team player

Key Duties and Responsibilities

  1. Coordinate and manage the procurement of goods, works, consultancy and services for the University.
  2. Prepare the Procurement and Disposal Plan of the University.
  3. Prepare periodic reports for the Contracts Committee and Public Procurement and Disposal of Public Assets Authority.
    iv. Ensure conformity with Government procurement and disposal regulations.
  4. Provide timely advice to the Accounting Officer, Contracts Committee and members of the University on all matters pertaining to procurement and disposal.
  5. Oversee the evaluation process of all procurement requirements and recommend the most appropriate procurement and disposal procedure/methods.
  6. Implement decisions of the contracts committee.
  7. Oversees the preparation of local purchase orders.

Post: Accountants (2)

Qualifications and experience

  1. Bachelor’s degree in Accounting, Business Administration, Commerce, Finance or any other relevant degree (Accounting Option) from a recognized Institution. A master’s degree is an added advantage.
  2. Must be a Certified Public Accountant with full CPA/ACCA and member of a recognized accounting body.
  3. Computer knowledge and skills in Microsoft Word, Excel, PowerPoint and internet is mandatory.
  4. Working experience of at least three (3) years in financial management from a reputable organization.
  5. Fluency in English and ability to communicate both orally and in writing.
  6. Able and willing to work under pressure to improve the overall performance

Key Duties and Responsibilities

  1. Liaising with the University Finance Officer on Financial issues.
  2. Preparing Cheque payments and Vouchers.
  3. Coding and posting accounts entries and updating students’ ledgers.
  4. Preparing Bank reconciliation statements on a monthly basis.
  5. Auditing and appraising the quality of financial performance.
  6. Preparing analysis and cash books for all bank accounts.
  7. Preparing financial statements, quarterly drafts and books for University Auditors.
  8. Advising on how to reduce costs and increase profits.
  9. Compiling and presenting financial and budget reports.
  10. Perform any other duties that may be assigned to you by your immediate supervisor

Interested candidates should attach the following:

  1. Curriculum Vitae
  2. Two recommendation letters from persons familiar with applicant’s work and one from your Church Priest.
  3. Copies of relevant Academic Transcripts and Certificates
  4. Three referees with physical /Telephone contact addresses
  5. Baptism card, copy of National ID and marriage certificate where applicable

NOTE: Submit in five (5) Copies of application

Please apply to the address below not later than 16th March 2025 at 5:00 pm.

To: University Secretary
Bishop Stuart University.
P. O. Box 09, Mbarara.

OR hand-deliver the Application to Bishop Stuart University, University Secretary’s Office. Only the short-listed candidates shall be contacted.